How to Cancel Your Travel Just 2 Days Before Departure

Cancelling travel just 48 hours before departure can be stressful — but if done properly, you can minimize losses and communicate clearly.

Whether it's a business trip to Dubai or any other destination, follow these steps to cancel efficiently and understand possible implications.

🚨 Step 1: Act Immediately

With only 2 days left, time is critical. Cancellations made within 48 hours usually incur higher charges or may be non-refundable, depending on:

• Fare type (flexible vs. economy saver)

• Hotel policies

• Visa arrangements

Don’t wait — contact your travel desk now.

📧 Step 2: Email the Travel Desk with Clear Info

📝 Sample Email:

Subject: URGENT – Request to Cancel Upcoming Trip – Arif Khan – DXB2025-1427

Dear Travel Desk,

Due to unforeseen circumstances, I will not be able to proceed with my trip to Dubai scheduled from August 10 to 17, 2025.

Please cancel all related bookings including flight, hotel, and transfers.

Booking Ref: DXB2025-1427
Name: Arif Khan

Kindly let me know the applicable cancellation charges and whether any partial refund or credit is possible.

Thanks for your urgent help,
Arif Khan

🔍 Step 3: Know What to Expect (Cancellation Charges)

Your travel desk will confirm the exact impact based on supplier policies.

🧾 Step 4: Ask for Documentation

After cancellation, request:

• Confirmation of cancellation

• Breakdown of charges (airline, hotel, service fee)

• Whether any refund or credit will be processed

• Timeline for reimbursement (if any)

🔁 Optional: Ask About Rescheduling

If the travel is only postponed, you can ask:

“If cancellation fees are high, would it be better to reschedule instead?”

Some airlines allow rescheduling with a fee waiver under corporate agreements.

☑️ Final Checklist

📞 Contact Points (Example)

• Travel Desk Email: [email protected]

• Phone: +91-XXXXXXXXXX

• Emergency Hotline: +91-YYYYYYYYYY

⚠️ Pro Tip

Avoid directly contacting airlines or hotels for cancellations if you booked via your company travel desk — this can cause mismatches and may void refund eligibility.